Guides

How to collect RSVPs for an event

RSVP is how you turn a guest list into a real headcount for catering, seating and space. The easiest way today is an RSVP form inside the invitation, so replies collect themselves.

Short answer

Send the invitation with an RSVP form built in, set a clear deadline (about two to three weeks before the event), and ask only what you need: attending yes/no, number of guests, and any dietary notes. Replies collect automatically, so you always see the current count. Every Bjorin invitation includes RSVP at no extra cost.

Step by step

  1. Send an invitation with RSVP built inThe simplest method is a digital invitation where the RSVP form lives on the same page. One link does the inviting and the counting.
  2. Set a clear deadlineAsk guests to reply by a date — usually two to three weeks before the event, so you can confirm numbers with the venue and caterer.
  3. Ask only what you needAttending or not, how many people, and dietary notes. Keep it short; every extra question lowers the reply rate.
  4. Send one friendly reminderA few days before the deadline, nudge the people who have not replied. With a digital invitation you simply resend the same link.
  5. Read the countWatch the running total and follow up with the last few by message or a quick call.

Frequently asked

What does RSVP mean?

RSVP asks guests to confirm whether they will attend, so you know the headcount. It comes from the French phrase for “please reply”.

When should the RSVP deadline be?

Usually two to three weeks before the event, which leaves time to confirm numbers with your venue and caterer.

What should an RSVP form ask?

Whether the guest is coming, how many people, and any dietary notes. Keep it short — extra fields lower the reply rate.

Do Bjorin invitations include RSVP?

Yes. RSVP is built into every invitation — the ready template (15 €), the personalised one (25 €) and the bespoke story (50 €) — at no extra cost.

Ready to send yours?

Pick a collection, tell us the details, and receive one link your guests open anywhere. Ready templates from 15 €, RSVP included.

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